SYRACUSE, New York, June 14, 2002 —Gaylord Information Systems (GIS) today announced an alliance with Book Wholesalers, Inc. (BWI), a full service children's and young adult book vendor, to provide state-of-the-art electronic ordering options for users of the Polaris® integrated library system. Polaris customers will be able to choose one or all of these options to streamline their collection development and acquisitions tasks with BWI.
“Public libraries today expect technology to help them streamline their processes so they can provide patrons with materials in a timely manner,” said GIS President Katherine Blauer. “GIS and BWI are exploiting acquisitions technology by implementing an advanced version of EDI X12 technology for ordering, order acknowledgement and invoicing. By improving librarians' acquisitions workflow, we help them continue to meet the needs of their users.”
Libraries can deploy the Polaris/BWI acquisitions interface to accomplish several different tasks. The new interface supports electronic ordering, order acknowledgment, and invoicing. Brief MARC records from BWI's web-based selection tool, TitleTales, can be downloaded into Polaris and bulk added to purchase orders for EDI order transmission. Orders are sent and acknowledged electronically via FTP, and electronic invoices are available for retrieval when items are shipped. The benefit to customers is that when their shipment arrives, the library's catalog already contains the necessary records to circulate the items. These capabilities streamline the workflow for selection, ordering, order acknowledgment and invoicing for Polaris customers by allowing them to use BWI's TitleTales to view item description and availability and enter critical distribution information online such as quantity, location, and fund.
“It is our goal to work with our partners to fully integrate their products into Polaris to improve workflow for our customers,” Blauer said. “Toward that end, we are pleased with the way BWI facilitates the validation of fund and location information on their server during profile setup. This ensures the library will consistently download distribution information for bulk creation of Polaris Purchase Orders, without the need for repeated re-keying. This represents a significant time savings for the acquisitions librarian.”
“As the public library's premier source of children's and young adult titles and services, BWI works hard to develop technology solutions that streamline the acquisition and collection development processes,” said BWI President John Nelson. “The combined strengths of GIS's Polaris system and TitleTales, BWI's free online selection and ordering tool, put at the public librarian's fingertips a powerful tool that will save time, keystrokes and effort. This initiative represents both organizations' commitment to offering the very highest level of customer service and our willingness to meet fully the needs of our customers and partners."
The Polaris integrated library system facilitates all aspects of library operations by providing innovative workflow solutions packaged in a familiar Windows interface. The Polaris staff client offers a complete solution for acquisitions, collection management, cataloging, circulation, interlibrary loan and serials control. With its object-oriented design and integrated Z39.50 capabilities, Polaris avoids the artificial boundaries common to legacy systems built on a modular framework. It also avoids the costs and downtime associated with installing modules one piece at a time. The Polaris PowerPAC extends this innovation to the end-user by providing a fully customizable library portal to the library's catalog and other library resources, including enhanced bibliographic data such as book images, tables of contents, and reviews. With embedded metasearch capabilities, patrons can search the library's catalog, the web, other library catalogs and Z39.50 databases at one time using one common interface. Today more than 300 libraries use Polaris every day to serve the information needs of their communities.
About Book Wholesalers, Inc
From Lexington, KY, Book Wholesalers, Inc. fulfills the needs of public libraries nationwide, providing a variety of unique and customized services. From Standing Order Plans and Selection/Notification/Acquisition Plan (SNAP), through customized electronic ordering options, to quality cataloging and processing services, BWI commits itself to helping public libraries bring books and kids together. Developed exclusively for the public librarian, TitleTales at www.bwibooks.com is unique, comprehensive and free, and is used daily by thousands of librarians as the primary resource in meeting the needs of their communities.
Information about BWI's services is available at www.bwibooks.com; by telephone at 1-800-888-4478, extension 1; or via email from email@example.com
Headquartered in Syracuse, New York, Gaylord Information Systems is a Microsoft Certified Solutions Provider and the 27-year-old software development division of Gaylord Bros., a leading supplier and innovator in the library industry for more than a century. In addition to its library automation systems, GIS offers workflow analysis, retrospective conversion and database enhancement services to libraries of all types. Thirty percent of GIS staff is composed of professional librarians, including GIS President Katherine Blauer.