SYRACUSE, New York, January 18, 2002—Gaylord Information Systems (GIS), a division of Gaylord Bros., Inc., today announced an alliance with Ingram Library Services Inc., an industry leader in the distribution of books, video and audio to provide state-of-the-art automated interface options for Polaris® integrated library system users. Polaris customers will be able to choose one or all of these options to streamline their collection development and acquisitions tasks with Ingram.
“Providing patrons with materials quickly depends on an efficient acquisitions process,” said GIS President Katherine Blauer. “That's why GIS and Ingram are implementing an advanced version of EDI X12 technology for ordering, order acknowledgement and invoicing. By improving libraries' acquisitions workflow, we help them continue to meet the needs of their users.” GIS and Ingram are using the EDI X12 version 4010 for electronic communication.
There are three components of the Polaris/Ingram interface suite: electronic order, acknowledgment, and invoice; integration of Ingram's ipage(SM) brief MARC records; and “Enriched” X12 ordering for shelf-ready books. These will streamline the workflow for selection, ordering, order acknowledgment and invoicing for Polaris customers by allowing them to use Ingram's ipage to view item description and availability and enter critical distribution information online such as quantity, location, and fund.
Ingram's ipage brief MARC records can be downloaded to Polaris and bulk added to purchase orders for EDI order transmission. Orders are sent and acknowledged electronically via FTP, and electronic invoices are available for retrieval when items are shipped. The benefit to customers is that when their shipment arrives, the library's catalog already contains the necessary records to circulate the items.
Jim Kelly, president of Ingram Library Services, explained that “The tri-fold relationship of libraries, automation vendors and materials suppliers is critical to the mutual success of all these entities. Ingram Library Services is dedicated to developing the broadest range of EDI and other automated interface capabilities with every willing participant to serve our library customers with the best of the best. Our alliance with Gaylord has proven to be extremely positive in furthering this effort for our mutual library customers.”
The Polaris integrated library system facilitates all aspects of library operations by providing innovative workflow solutions packaged in a familiar Windows interface. The Polaris staff client offers a complete solution for acquisitions, collection management, cataloging, circulation, interlibrary loan and serials control. With its object-oriented design and integrated Z39.50 capabilities, Polaris avoids the artificial boundaries common to legacy systems built on a modular framework. It also avoids the costs and downtime associated with installing modules one piece at a time. The Polaris PowerPAC extends this innovation to the end-user by providing a fully customizable library portal to the library's catalog and other library resources, including enhanced bibliographic data such as book images, tables of contents, and reviews. With embedded metasearch capabilities, patrons can search the library's catalog, the web, other library catalogs and Z39.50 databases at one time using one common interface. Today more than 220 libraries use Polaris every day to serve the information needs of their communities.
Headquartered in Syracuse, New York, Gaylord Information Systems is a Microsoft Certified Solutions Provider and the 27-year-old software development division of Gaylord Bros., a leading supplier and innovator in the library industry for more than a century. In addition to its library automation systems, GIS offers workflow analysis, retrospective conversion and database enhancement services to libraries of all types. Thirty percent of GIS staff is composed of professional librarians, including GIS President Katherine Blauer.
About Ingram Library Services Inc.
Headquartered in La Vergne, Tennessee, Ingram Library Services Inc. is a major distributor of books, music and videos to library markets. Ingram operates a technical services department that provides cataloging and physical processing services along with the materials they sell to library customers.
Ingram Book Group is a leading wholesaler of trade books, spoken audio, and magazines. In addition to Ingram Library Services Inc., its operating units include Ingram Book Company, Ingram Periodicals Inc., Ingram International Inc., Spring Arbor Distributors Inc., Tennessee Book Company, Ingram Fulfillment Services Inc. and Ingram Customer Systems Inc.