(CHICAGO) -- The immediate electronic fulfillment of documents sought by patrons is now available with the document delivery system recently released by NOTIS Systems, Inc. With NOTIS' document delivery system, patrons can automatically print copies of articles indexed through NOTIS' InfoShare and MDAS database access systems.
The delivery system is part of the NOTIS family of fulfillment products. It links the bibliographic and article citation files available in the NOTIS systems with image servers available from such electronic publishers as UMI ProQuest. With the NOTIS document delivery system, users who find a citation or abstract for an article can request that the document itself be printed or faxed to them. The full image is then sent. Libraries can choose to activate the NOTIS system on a system-wide or database-by-database basis.
Delivery system requirements
The NOTIS system provides the automatic print service through an interface with a commercial journal imaging product. Abstract databases linked to the NOTIS delivery system must have an Article Reference Tag (ART) available for loading. Both UMI and Wilson currently provide databases with this information.
"Initial reactions to tests of the delivery system have shown a definite need for immediate fulfillment of patron document requests," says Jane Burke, president of NOTIS. "Patron productivity and satisfaction are expected to soar because the NOTIS system substantially reduces time and work involved in obtaining sought-after documents."
How to use the system
The NOTIS document delivery system shares a similar patron interface with other NOTIS clients, resulting in minimal additional patron training.
Patrons begin their search by selecting a database, entering a command, and selecting a record. They then may request the document by pressing a command while viewing the abstract record.
Library staff define the response screen, which informs the patron of charges, pick-up instructions and other details. If the patron has not previously been validated, the system prompts for identification. Then the patron selects a delivery system image server and delivery method.
"Libraries maintain complete control over costs for documents, limitations, access restrictions and other functions throughout the system," says Burke.
Accounting and billing capabilities
The NOTIS document delivery system also includes accounting and billing functions. Libraries may activate Charge, Track or External Billing options on a database-by-database level. Charge is used to collect and track payments. If it is active, a bill and fine record with the associated detail is prepared. Track is used to produce usage statistics. If active, it will print a transaction record.
If External Billing is active, a track record is created in memory and passed to the library for processing.
NOTIS Systems, Inc., headquartered in Evanston, IL is a leading provider of integrated information systems for academic libraries. NOTIS is a subsidiary of Ameritech Information Systems.