Library Technology Guides

Document Repository

Agreement Execution -- Polaris Library Systems

[June 26, 2009]

.

Copyright (c) 2010 Miami-Dade County Board of County Commissioners

Abstract: This resolution authorizes the County Mayor or his designee to execute the following Agreements with the Miami-Dade County Public Library System (MDPLS) for a total cumulative value of $11,572,856 to Polaris Library Systems, in the amount of $4,750,000 to obtain an integrated library system (ILS), with a renewal provision of up to $6,130,721 for a total value of $10,880,721; and< R.R. Bowker in the amount of $250,000 to obtain an online public access catalog discovery/overlay product, with a renewal provision of up to $442,135 for a total value of $692,135.


Summary

This resolution authorizes the County Mayor or his designee to execute the following Agreements with the Miami-Dade County Public Library System (MDPLS) for a total cumulative value of $11,572,856:/p>

  • GIS Information Systems, Inc., D/B/A Polaris Library Systems, in the amount of $4,750,000 to obtain an integrated library system (ILS), with a renewal provision of up to $6,130,721 for a total value of $10,880,721; and
  • R.R. Bowker LLC in the amount of $250,000 to obtain an online public access catalog discovery/overlay product, with a renewal provision of up to $442,135 for a total value of $692,135.

This contract replaces the existing Legacy SirsiDynix Horizon and Horizon Information Portal Systems.

On April 29, 2009, the current vendor, Sirsi/Dynix filed a bid protest but subsequently withdrew the protest on May 27, 2009.

Background and Relevant Legislation

The current system is supported Legacy SirsiDynix Horizon and Horizon Information Portal System with a cumulative value over a thirteen year term for $8,453,061.

Other Jurisdictions

On January 14, 2009, Polaris Library System announced that in 2008, 56 library systems selected the Polaris ILS System (source: Library Technology Guide website):

  • Appellate Division 4th Department, Law Library, NY
  • Black Gold Cooperative Library System, CA
  • Boyd County Public Library, KY
  • Brampton Library, ON, Canada
  • Bryan + College Station Public Library System, TX
  • Cape May County Library, NJ
  • Central Library Consortium, OH
  • Chatham County Public Libraries, NC
  • Clearwater Public Library System, FL
  • Cornwall Public Library, ON, Canada
  • Cushing Public Library, OK
  • Douglas County Public Library, NV
  • Dunedin Public Library, FL
  • East Lake Community Library, FL
  • East Parker County Library, TX
  • East Morgan County Library District, CO
  • Eastern Shores Library System, WI
  • Evangeline Parish Library, LA
  • Floyd County Public Library, KY
  • Fort Morgan Public Library, CO
  • Fort Smith Public Library, AR
  • GMILCS, Inc., NH
  • Gulf Beaches Public Library, FL
  • Gulfport Public Library, FL
  • Haysville Community Library, KS
  • Henderson County Public Library, KY
  • Highland City Library, UT
  • Hutchinson Public Library, KS
  • Iolani School, HI
  • Josephine Community Libraries, Inc., OR
  • Kamehameha Schools, HI
  • Largo Public Library, FL
  • Lee County Library System, FL
  • McKinney Memorial Public Library, TX
  • Manhattan Public Library, KS
  • Michener Institute, ON, Canada
  • Newton Public Library, KS
  • Ocean County Library, NJ
  • Oldsmar Public Library, FL
  • Ouachita Parish Public Library, LA
  • Palm Harbor Library, FL
  • Pinellas Park Public Library, FL
  • Pinellas Public Library Cooperative, FL
  • Prince George's County Memorial - Library System, MD
  • St. Pete Beach Library, FL
  • St. Petersburg Public Library System, FL
  • Safety Harbor Public Library, FL
  • Schertz Public Library, TX
  • Seminole Community Library, FL
  • Springtown Public Library, TX
  • Sterling Public Library, CO
  • Stormont, Dundas and Glengarry County Library, ON, Canada
  • Tarpon Springs Public Library, FL
  • TRAC, AB, Canada
  • Wichita Public Library, KS
  • Wickenburg Public Library, AZ

Budgetary Impact

This contract is for an initial five-year term with five, three-year options-to review. Under the initial term of the contract, the contract amount is for $5,000,000. The initial term of this contract will be funded by the Library District Operating Funds.

Prepared by: Elizabeth N. Owens

Permalink:
View Citation
Publication Year:2010
Type of Material:Article
Language English
Issue:June 26, 2009
Publisher:Miami-Dade County Board of County Commissioners
Series: Legislative Notes
Place of Publication:Miami, FL
Online access:http://www.miamidade.gov/auditor/library/2009/bcc/BCC.06.30.09.pdf
Record Number:14840
Last Update:2012-12-29 14:06:47
Date Created:2010-06-30 10:19:59