16th August 2005, Birmingham Talis, the leading provider of library management solutions for the UK and Ireland, has launched an update to its Talis Gateway service to support Invoice transactions, which completes the automation of the procurement lifecycle. This automation of invoice processing has the potential to increase supply chain efficiency even further and make the library procurement process faster and smoother.
As part of Talis Gateway, the new service complements the existing set of messages, which includes Quotes, Orders, Acknowledgements, Fulfilment and Cataloguing. Through the Talis Gateway, libraries can therefore automate every step of the procurement process and so save valuable time and money.
This is possible because automating the exchange of invoicing data between libraries and suppliers helps libraries:
- Speed up stock processing because receipting and invoicing tasks can be done separately
- Optimise the use of staff by enabling different people to take on invoice tasks
- Standardise the exchange of data so that tedious manual intervention isn't required
Through the unique Talis Gateway service, Talis removes the need for libraries to set up EDI messages with individual suppliers. Instead, libraries merely send and receive all information via the Talis Gateway, which manages the integration with Talis accredited suppliers, which include organisations such as Askews Library Services and Dawson Books.
Tony Stevens, product manager, Talis said: "Talis is the first LMS vendor to offer libraries an EDI Invoice service. Introducing EDI into this part of the procurement process will be an important step for many Talis libraries because it will dramatically reduce the time that valuable library workers spend on tedious, admin tasks. The ensuing efficiency gains will also help local authorities to meet the requirements of the Gershon report.
This service also fits exactly within the procurement initiatives recommended in the recent UK Public Library Procurement report, ‘Public Libraries: Efficiency and Stock Supply Chain Review.'
Connie Wright, Senior Librarian at Staffordshire Library and Information Services (SLIS) said: "Using Talis Gateway to automate invoices means there's no manual inputting of data, it's all already there in the system. Before we had to go into each order and pay it separately. Now all we have to do is click on multiple invoices and pay once. It's really quick and simple to do."
For more information on Talis Gateway, please visit www.talis.com.