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Procurement Details

Royal Holloway and Bedford New College: Integrated Library System (2014-10-24)
Organization: Royal Holloway and Bedford New College
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Address: Egham Hill,Egham, TW20 0EX United Kingdom
Type of Product or ServiceIntegrated Library System
Link to Procurement SiteInstitutional Link
Date Posted2014-10-24
Closing Date2014-12-01
Other InformationSupply and Implementation of a New Library Management System. The College is seeking a robust and integrated Library Management System (LMS) which will enable the Library to continue to deliver the resources required for learning, teaching and research. The LMS should also allow the Library to respond to the changing information provision environment. The LMS will replace both the current Library Management System (Aleph by Ex Libris) and the current Link Resolver system (SFX by Ex Libris), and add the capability to manage electronic resources. The LMS will operate using the ‘software as a service' (SaaS) model. The LMS will have a set of ‘out-of-the-box' definitions and configurations that can be used with only minor changes to the default settings to support all of the functionality required by the Library. The LMS must support integrated management of print, online and digital resources. Resource management tools must use the same basic workflows and processes to manage all types of material, regardless of format. The LMS will support robust and transparent integration with a range of external applications, specifically including the College's resource discovery system, Primo (Ex Libris). The LMS will have streamlined functionality so that Library staff resources are used as efficiently as possible. A solution is sought that has been demonstrated to work at other institutions, and can be implemented with minimum disruption. There will be an implementation period during which the Vendor will implement the functionality of the new system and transition the services from the Library's existing systems to the Vendor's system. The Vendor will provide detailed project management which will aim to achieve a full implementation by our preferred ‘go live' date of 21.12.2015. The Vendor will provide a suitably qualified Project Manager and Project Team. The Vendor will provide timely expert advice, consultancy, support and appropriate upgrades, over the life of the contract. The Contract will be awarded for an initial period of five years, with the possibility of extension for up to a further three years, subject to mutual agreement. The College's budget for the procurement for a Library Management System is £504,000 (excluding VAT) for the initial 5 year contract period. Bids in excess of this budget will not be considered further. The estimated budget should the contract run for its full potential of 5 years plus up to 3 extended years, maximum of 8 years is estimated at GBP 765 000
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