Three road shows in Middelfart, Aalborg and Gentofte are meant to prepare the municipalities for the roll-out of the Joint Library System at all public libraries and educational service centres in 90 out of a total of 98 Danish municipalities. At the road shows, more than 200 interested participants are provided with information about the roll-out as well as a demonstration of the solution.
We are getting closer to the point in time where the roll-out is gaining in momentum. All the present people are about to start local projects so that they are ready to receive the system. This creates a need for information, which we happily take care of with these road shows
- Niels Hoejer-Pedersen, chief consultant and project manager at KOMBIT
The municipalities must among other things contribute with cleaning up the data in their existing systems and deals with suppliers of peripheral equipment, making the educational service centres and public libraries ready to implement the new Joint Library System. One of the participants in Middelfart is Morten Hoejgaard, who is a consultant for school libraries in the municipality of Middelfart. He sees the road show as an opportunity to get the needed information that gives him and his colleagues peace of mind: "We have been concerned for the roll-out because we don't actually know what data washing is, among other things. With the information we get today, I expect that we will have that concern out of the way."
Roll-out to 90 municipalities requires preparation
The solution will be rolled out on an on-going basis to the 90 municipalities that have agreed to be part of the joint project – a task that begins in August 2015 and spans 14 months with two roll-outs per week. At KOMBIT project manager Niels Hoejer-Pedersen is optimistic: "We anticipate to be done with the roll-out in the fall of 2016, and that is actually a whole year ahead of the original time plan agreed upon in the contract."
The time plan can be found on KOMBIT's website, which means that the individual municipalities are able to see when it is their turn. Six months before the roll-out date, Systematic hosts a start-up meeting with the municipality, providing more detailed information about the roll-out, the municipality's tasks prior to the roll-out and usage of the solution. The first meetings have already been held and the next meetings are already scheduled.
"We are coming to you to make sure that everything is in place and we make sure that it will be as easy for you as possible. Most people are aware that data washing, among other things, is something that proves difficult so many are already working on it. We have no knowledge of any major problems and we have included a buffer in the time plan just in case some issue surfaces," says Steen Møller, Lead Architect at Systematic.
An intuitive and timeless work tool
It has to be easy and effective to use the system during a busy work day. The demonstration of the solution showed that work has been done developing an intuitive user interface with simple icons, making it easy to locate functions – and so far the solution has been well received. The graphic layout and a major part of the features are done, so even if the solution is not completely developed, a lot of the solution was ready to be showcased to the participants in Middelfart.
"It looks like it is a simple user interface that offers functionalities which we need, and the simple structure is very accessible. There are even some tasks that look as if they become easier to do with the new Joint Library System," says Morten Hoejgaard, consultant for school libraries in the municipality of Middelfart, after the guided tour of the system.
The system will be completely developed over the next couple of months with input from the libraries in Horsens, where the system has been in pilot testing since November 2014.
Road show calms the nerves
At the public libraries and educational service centres in the municipality of Middelfart the solution will not be rolled out until January 2016, still, Morten Hoejgaard is already looking forward to using the system. And after a day of input, the nerves have been calmed as well. "I have really benefitted from this meeting today. The message from Systematic is that we shouldn't worry about the details. We are well supported – with meetings as well as scripts."
Morten will now share the information with his like-minded colleagues in Middelfart when he sees them by the end of the week at a networking meeting. He hopes that they can have their nerves about the roll-out calmed as well.
The Joint Library System
Systematic and KOMBIT are collaborating on the development of the Joint Library System for public libraries and educational service centres. The municipalities are thereby provided with a modern library system featuring an attractive financial bonus.
The aim of the Joint Library System is to create a joint solution based on a national infrastructure realising joint operation- and development responsibility. So far the solution is rolled out to the 90 municipalities that have chosen to be part of the Joint Library System. New municipalities are continually joining.