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Press Release: MARCIVE, Inc. [January 9, 2015]

MARCIVE provides RDA conversion for diverse libraries

SAN ANTONIO, Texas. January 9, 2015. Since 2013, MARCIVE, Inc. has completed over 60 RDA conversion projects representing over 160 individual libraries of all kinds and sizes, with several more in-house. Not limited to only academics, projects have included public, school, law, medical and special libraries, as well as several library consortia. Over 10 different integrated library systems are represented. Here is a sampling:

Academic libraries

Rice University (SD Symphony). 2.4 million records

Utah State University (III Sierra). 1.4 million records

Clarkson University (Polaris). 119,000 records


CBB Library Consortium (III Sierra). 642,700 records

Houston Area Library Automated Network (SD Symphony). 1.3 million records

Library Connection, Inc. (III Sierra). 982,000 records.

Law Libraries

Orange County Public Law Library (III Millennium). 36,700 records

Morgan, Lewis & Bockius LLP (III Sierra). 21,400 records

School Libraries

Mountain View Whisman School (Koha). 111,300 records

Palo Alto Unified School District (SD Horizon). 36,700 records

Public Libraries

Buffalo & Erie County Public Library (SD Symphony). 1.4 million records

Ft. Bend County Libraries (Polaris). 57,000 records


Washington Univ. School of Medicine (Koha). 106,800 records


Environmental Systems Research Institute (Koha). 175,600 records.

International Monetary Fund (SD Symphony). 625,000 records

The conversion projects are performed as a part of backfile authorities processing as a free option. Current authorities customers also have the option to add RDACS (MARCIVE RDA Conversion Service) at any time to their current profile at no additional cost. Many MARCIVE GPO cataloging customers also request that RDACS be applied to their monthly records.

Ongoing authority work, including RDACS is offered and encouraged.

"With the advent of RDA implementation, we've seen a large increase in libraries requesting the RDACS option as a part of backfile and ongoing authorities processing, for a variety of reasons," states Mary Mastraccio, MARCIVE's Director of Cataloging & Authorities. "Some do it at the point of migration to a new system. Others have begun cataloging in RDA and don't like the results of a mixed catalog, especially with a discovery system. Bringing legacy records up to RDA compliance helps promote a more unified catalog."

Some public libraries testifying to the benefits of RDACS:

Cuyahoga County Public Library

Lori Ann Thorrat, Catalog Department Manager: "Cuyahoga County Public Library chose to convert our data to RDA for simplicity. Having our data in RDA format created a level of consistency that simplifies the configuration of the public catalog, improving our customer's ability to find and retrieve materials. Dates are very important both for searching and sorting data. Just having all of our publication dates in a single MARC field allows us to streamline how records display and sort in the public catalog. Because RDA is an internationally recognized standard, having our data already in RDA format will facilitate the conversion of our legacy data to Bibframe, the next generation schema for bibliographic data."

Somerset County Library System

Adele Thoma Barree, Head of Technical Services: "We know that we will not have our current ILS forever, and that RDA is designed to handle links and connections among all types of data. Getting our database in the best possible shape for the future is something MARCIVE can help us with by modifying our bibs to reflect basic RDA format. We are very glad you offer this service!"

Thousand Oaks Public Library

Stacy Gordon, Cataloging Librarian: "Legacy data is worth converting so that older materials become as discoverable as new materials, especially as library management systems and other discovery layers begin to take more advantage of the new fields for content, media, and carrier type. Since these fields (336, 337, and 338) have controlled vocabularies, greater consistency will be achieved between older and newer records. As well, when BibFrame is ready to replace MARC, more of your records will be ready to be crosswalked to the new metadata standard that will be more compatible with other information systems in the greater linked data world.

Library catalogs have gone through many changes, and a recent change is to the new cataloging standard RDA. Among the benefits of RDA are fewer abbreviations (no more "ill." for illustrations or the Latin "s.l." for "Place of publication not identified," and many others), more relationships identified between works, entities, manifestations, and items, as well as between persons, families, and corporate bodies and these FRBR requirements, and a catalog that's data conform better to what's being seen in the wider world outside of libraries. Conversion would provide for greater consistency within your catalog, and will allow users to find information more easily, with RDA's allowance for a greater number of access points, increasing discoverability.

We had no trouble deciding to go with MARCIVE for performing the retrospective conversion of our database to RDA. We have had MARCIVE do our authority control for 12 years, and they have been extremely fast, reliable, and with gracious customer service."

Some reasons to use MARCIVE for this type of work:

  • We have performed this conversion for more libraries than any other company.
  • MARCIVE projects reflect a great diversity of types of libraries
  • Among our projects include some highly customized ones, such as custom CMC (Content, Media, and Carrier) creation for California State UniversityŚLos Angeles, the University of Houston, and a public library project in the works.
  • Although a lot of options are offered, our profile is simple. We strive to make the process as easy as possible.

"Our profile offers a number of options, and we have a guide to help complete it," Mary Mastraccio adds. "But we always stress that it is an ever-evolving, open-ended document, as libraries' needs vary so much and continue to change. Just because something isn't listed on our profile, doesn't mean we can't offer it. It is far from a cookie-cutter service, and we don't perform the exact things for each library. We are very open to exploring custom solutions."

A big factor in why libraries choose MARCIVE for this type of work involves one-stop shopping. At the same time as authorities processing and RDA Conversion, we can add additional access points to a library's catalog with the addition of Tables of Contents, Summaries, and Fiction/Biography data from Syndetic Solutions. Enrichment of special interest to public and school libraries is Reading Notes, which includes Lexile, Accelerated Reader and Reading Counts data. Even some academics with education programs have added this reading incentives data since it is free with both backfile and ongoing authorities processing.

About MARCIVE, Inc.

MARCIVE has been providing high-quality yet economical bibliographic services to libraries of all types since 1981. We strive to treat each customer the same way, regardless of the type or size of project involved.

Summary: Since 2013, MARCIVE, Inc. has completed over 60 RDA conversion projects representing over 160 individual libraries of all kinds and sizes, with several more in-house. Not limited to only academics, projects have included public, school, law, medical and special libraries, as well as several library consortia.
Publication Year:2015
Type of Material:Press Release
Date Issued:January 9, 2015
Publisher:MARCIVE, Inc.
Company: MARCIVE, Inc.

LTG Bibliography Record number: 20232. Created: 2015-01-09 10:18:56; Last Modified: 2015-01-09 10:21:51.