The University of Hawaii (UH) System is pleased to announce that it is now live with the Kuali Financial System (KFS) as its financial system of record for FY 2012-13. The UH KFS implementation serves all public higher education in Hawaii: ten accredited campuses including a research university, 7 community colleges and 2 baccalaureate campuses serving over 60,000 students on six islands. The UH KFS implementation supports 4000 user accounts managing annual expenditures of over $1.3 billion, including over $400 million in extramural contracts and grants.
Earlier this year UH also went live with Kuali Coeus (KC), branded as myGRANT at UH, and UH also utilizes Kuali Rice Workflow as the engine for its electronic leave approval system for all employees across the State of Hawaii. UH was one of the four founding members of the original Kuali consortium, along with Indiana University, rSmart and NACUBO, and is currently a sustaining partner in both KFS and KC as well as a partner in the integrative Contract and Grant Billing/Receivables project.
UH System President M.R.C. Greenwood commented that "This initial implementation of KFS is a critical step forward to improving accountability within the University and to our external stakeholders. I'm incredibly proud of our team's work in achieving this important milestone."
During the last year of intense activity the UH Team completed KFS gap analysis, prepared functional specs for required modifications, developed and tested modifications, specified and developed multiple interfaces, acquired and installed production hardware, configured and tested databases and software, conducted load testing, provided training for users, and developed and implemented all necessary production processes. A major fire this spring during the project necessitated the relocation of a substantial portion of the UH Financial Management Office, but did not delay the KFS implementation.
David Lassner, UH VP for Information Technology and Chief Information Officer noted that "This could not have been achieved without the full support and commitment of the President and Board of Regents, who recognized the need for a new system, supported our recommendation that Kuali was the right path forward for UH, and were relentless in their expectations. Our project team of dedicated UH staff and external consultants performed superbly under the leadership of our project co-directors and with the support of our Executive Committee."
As with any major enterprise system, the initial implementation will be followed by many improvements. For UH, key future milestones will include streamlining of the procurement process using Kuali Materiel Management (KMM) and improvements in financial reporting.