Summary
This resolution authorizes the County Mayor or his designee to execute the following Agreements with the Miami-Dade County Public Library System (MDPLS) for a total cumulative value of $11,572,856:/p>
- GIS Information Systems, Inc., D/B/A Polaris Library Systems, in the amount of $4,750,000 to obtain an integrated library system (ILS), with a renewal provision of up to $6,130,721 for a total value of $10,880,721; and
- R.R. Bowker LLC in the amount of $250,000 to obtain an online public access catalog discovery/overlay product, with a renewal provision of up to $442,135 for a total value of $692,135.
This contract replaces the existing Legacy SirsiDynix Horizon and Horizon Information Portal Systems.
On April 29, 2009, the current vendor, Sirsi/Dynix filed a bid protest but subsequently withdrew the protest on May 27, 2009.
Background and Relevant Legislation
The current system is supported Legacy SirsiDynix Horizon and Horizon Information Portal System with a cumulative value over a thirteen year term for $8,453,061.
Other Jurisdictions
On January 14, 2009, Polaris Library System announced that in 2008, 56 library systems selected the Polaris ILS System (source: Library Technology Guide website):
- Appellate Division 4th Department, Law Library, NY
- Black Gold Cooperative Library System, CA
- Boyd County Public Library, KY
- Brampton Library, ON, Canada
- Bryan + College Station Public Library System, TX
- Cape May County Library, NJ
- Central Library Consortium, OH
- Chatham County Public Libraries, NC
- Clearwater Public Library System, FL
- Cornwall Public Library, ON, Canada
- Cushing Public Library, OK
- Douglas County Public Library, NV
- Dunedin Public Library, FL
- East Lake Community Library, FL
- East Parker County Library, TX
- East Morgan County Library District, CO
- Eastern Shores Library System, WI
- Evangeline Parish Library, LA
- Floyd County Public Library, KY
- Fort Morgan Public Library, CO
- Fort Smith Public Library, AR
- GMILCS, Inc., NH
- Gulf Beaches Public Library, FL
- Gulfport Public Library, FL
- Haysville Community Library, KS
- Henderson County Public Library, KY
- Highland City Library, UT
- Hutchinson Public Library, KS
- Iolani School, HI
- Josephine Community Libraries, Inc., OR
- Kamehameha Schools, HI
- Largo Public Library, FL
- Lee County Library System, FL
- McKinney Memorial Public Library, TX
- Manhattan Public Library, KS
- Michener Institute, ON, Canada
- Newton Public Library, KS
- Ocean County Library, NJ
- Oldsmar Public Library, FL
- Ouachita Parish Public Library, LA
- Palm Harbor Library, FL
- Pinellas Park Public Library, FL
- Pinellas Public Library Cooperative, FL
- Prince George's County Memorial - Library System, MD
- St. Pete Beach Library, FL
- St. Petersburg Public Library System, FL
- Safety Harbor Public Library, FL
- Schertz Public Library, TX
- Seminole Community Library, FL
- Springtown Public Library, TX
- Sterling Public Library, CO
- Stormont, Dundas and Glengarry County Library, ON, Canada
- Tarpon Springs Public Library, FL
- TRAC, AB, Canada
- Wichita Public Library, KS
- Wickenburg Public Library, AZ
Budgetary Impact
This contract is for an initial five-year term with five, three-year options-to review. Under the initial term of the contract, the contract amount is for $5,000,000. The initial term of this contract will be funded by the Library District Operating Funds.
Prepared by: Elizabeth N. Owens
