The "Israeli Information Catalog", developed by IDEA Information Systems, is an advanced information-sharing platform that provides information exposure and retrieval from a large number of databases. The system includes a wide array of catalogs, including archives, public and academic libraries, museums, information centers, memorial and heritage centers and research institutes. Until now, the catalog only included collections that were automated using IDEA systems.. The uploading of the oral documentation collection from The Oded Yarkoni Historical Archives of Petach Tikva was run as a pilot to test the applicability of including archives that use other local automated systems in a future Israeli archive network model.
The Oded Yarkoni Historical Archives of Petach Tikva was chosen for the pilot because it adheres to international archiving standards. The archive, which does not use an IDEA system, is comprised of 15,000 cataloged items and has a wide array of materials, such as photograph collections, objects, books, newspaper articles, maps, posters, private collections and administrative archives of the city of Petach Tikva and other organizations. The pilot was run on the oral documentation collection. The data was exported from the archive’s automated system to EAD format, and then IDEA’s import/export module was used to ingest the data in the IDEA@ALM system in ISAD format and integrate it in the Israeli Information Catalog. Adherence to international standards and protocols facilitates advanced information sharing between organizations and communication between systems, and these constitute a basis for integration in union catalogs and international portals.
Ms. Galia Duvidzon, director of the archives stated: "Information management at The Oded Yarkoni Historical Archives of Petach Tikva adheres to international industry standards specifically for this purpose – to enable collaboration with other archives and heritage centers. We decided to upload our collection to the Israeli Information Catalog in order to increase its exposure and provide the general public with quick and simple access to the information stored in our archives.
Mr. Ori Ainy, Vice President of Sales at IDEA Information Systems stated: "We are aware of an international trend of initiatives and information sharing portals such as ATHENA, MICHAEL EUROPEANA and APEnet that include a wide range of heritage and cultural collections and en-able information sharing, Internet exposure and accessibility of information to the general public. In Israel, there has been great demand for a system that can conjoin all the archive catalogs in the country. The "Israeli Information Catalog" enables exposure and retrieval of heritage infor-mation in a shared catalog with decentralized data and infrastructure management. It is suitable as a platform for an archive portal comprising all the heritage and cultural archive collections in Israel under one roof.
About IDEA Information Systems
IDEA (www.idea-alm.com) is a leading international software provider for the preservation, management and exposure of cultural and heritage assets. Based on its integrated state-of-the-art ALM (Archives, Libraries, Museums) multilingual information management platform, IDEA provides an end-to-end solu-tion, covering all aspects of heritage assets management: from document capture to enhanced classification, administration and publishing for archives, historical museums and research centers. IDEA is active in Israel, Europe and the United States.
About the Oded Yarkoni Historical Archives of Petach Tikva
The Oded Yarkoni Historical Archives of Petach Tikva collects documentation from the 1960s until today. It includes administrative archives of the city of Petach Tikva, private archives of institutions and organizations that are connected to Petach Tikva, personal archives of Petach Tikva residents, photograph and negatives collections, maps, announcements and posters, objects, movies, oral documentation, newspaper clippings and books. The archive displays its treasures at exhibitions in the city’s museums and throughout Israel, takes an active role in heritage site conservation and is in close contact with the city’s educational institutions